About the Role
3TG Staffing Solutions is searching for a talented and motivated Event Coordinator to organize outstanding and unforgettable events. You will be responsible for every part of event preparations, such as choosing venues, approving menus, developing seating plans, and evaluating success afterward. As the event coordinator, you should be well-organized and possess a sound knowledge of vendor management. Excellent communication and attention to detail skills are vital in this role, as our success depends on meeting our client's tailored requirements.
Duties and Responsibilities:
Identify the client’s requirements and expectations for each event.
Liaise with vendors, exhibitors, and stakeholders during the event planning process to ensure everything is in order.
Manage all event set-up, tear-down, and follow-up processes.
Maintain event budgets.
Book venues, entertainers, photographers, and schedule speakers.
Conduct final inspections on the day of the event to ensure everything adheres to the client’s standards.
Assess an event’s overall success and submit findings.
Book venues, schedule guests, draft and finalize contracts, and lock down day-of logistics
Develop content for event materials and work with a graphic designer to produce
Hire personnel as needed across all functions of an event (ex: registration, setup, catering, audio/visual)
Handle day-to-day administration of events and programs, including order placements, BEO reviews, vendor monitoring, travel planning, restaurant reservations, attendee participation, registration counts, RSVP tracking, and issues resolution
Requirements
Qualifications:
Bachelor’s degree (or equivalent) in hospitality management or public relations
Experience in event planning or event coordination in a corporate environment
Proven track record of creative, successful events
Experience working with colleagues in graphic design, sales, marketing, and communications
Excellent organizational, communication, negotiating, and multitasking skills
Ability to remain calm under pressure and maintain a customer-service mindset
About the Company
We are a 100% women-owned business with a vibrant and diverse team, fostering a culture of encouragement and support. Committed to delivering solutions and qualified staff for our clients, we prioritize effective communication and seamless teamwork. If our values align with yours, we'd love to connect!